Web Age Solutions Inc
Providing Technology Training and Mentoring For Modern Technology Adoption
Web Age Aniversary Logo
US Inquiries / 1.877.517.6540
Canadian Inquiries / 1.877.812.8887
Course #:TP3023

How to Hold Productive Meetings Training

Business meetings can feel like they often don’t hit the mark on what they are supposed to achieve. In major corporations meeting frequency and poor attendee selection can have some believing that meetings are a waste of time. A lack of meeting etiquette and poor planning are two of the main reasons why so many business meetings fail. However, meetings run well bring people together around common goals, breaks down the barriers of silos and ensures that all responsible constituents are on the same page. Incorporating Business Meeting Etiquette norms along with communication and organization tools will help your meetings run more smoothly, promote participant engagement and achieve agreed upon goals. Proper meeting etiquette creates respect among participants, helps the meeting begin and end on time, and fosters an atmosphere of mutual cooperation. In this half day session participants will explore meeting norms for your company, learn tools to improve on the way you create and deliver effective meetings and create an experience that is beneficial to those strategically selected to attend.

Duration

One day.

Outline of How to Hold Productive Meetings Training

1) Introduction and Session Overview

a) Purpose and Goals for the session

b) Discussion on the value of business meetings

c) Review of "Good Meeting Management"

2) Meeting Roles

a) Organizer

b) Facilitator

c) Timekeeper

d) Scribe

e) Follow Up Official

f) Presenters

3) Types of Meetings

a) Inform/Review

b) Decide/Agree

c) Train/Teach

d) Persuade

4) Pre-Meeting Preparation

a) Prepare Content & determine Purpose

b) Complete Participant Map

c) Choose meeting length (30, 45, 60 min)

d) Create meeting Agenda

e) Identify meeting presenters

f) Inform presenters of the content you want covered and allotted time

g) Identify facilitation support roles (Scribe, Timekeeper, Follow Up Official)

h) Inform facilitator supports of their roles and expectations

5) Email Agenda to all participants Meeting Process Flow

a) Open Meeting and Roll Call

b) Key presenters

c) Review Meeting Agenda

d) Work Meeting Agenda

e) Close Meeting Agenda

f) Review Decisions, Responsible Parties and Deliverable timeline

g) Open items to be sent to participants with next steps

h) End meeting

6) How to run a "Good" meeting

a) Start and End on time

b) Ensure Individual participant check in

c) Just right participation and discussion

d) Multiple Presenters

e) Appropriate timing

f) Meeting Recap

g) Closely manage discussions

h) Keep agenda moving

i) Follow-up process

7) Meeting Nuances

a) Kickoff Meetings

b) Status Updates

c) Proposals Presentations

d) Milestone Review Meetings

e) Regular Team Meetings

f) Training

8) Wrap Up and Close

We regularly offer classes in these and other cities. Atlanta, Austin, Baltimore, Calgary, Chicago, Cleveland, Dallas, Denver, Detroit, Houston, Jacksonville, Miami, Montreal, New York City, Orlando, Ottawa, Philadelphia, Phoenix, Pittsburgh, Seattle, Toronto, Vancouver, Washington DC.
US Inquiries / 1.877.517.6540
Canadian Inquiries / 1.877.812.8887